Events Associate [ASD-58]
American Civil Liberties Union
Affiliate Support Department, NY
For nearly 100 years, the ACLU has been our nation’s guardian of liberty, working in courts, legislatures, and communities to defend and preserve the individual rights and liberties guaranteed by the Constitution and laws of the United States. Whether it’s ending mass incarceration, achieving full equality for the LGBT community, establishing new privacy protections for our digital age, or preserving the right to vote or the right to have an abortion, the ACLU takes up the toughest civil liberties cases and issues to defend all people from government abuse and overreach. With more than a million members, activists, and supporters, the ACLU is a nationwide organization that fights tirelessly in all 50 states, Puerto Rico, and Washington, D.C., for the principle that every individual’s rights must be protected equally under the law, regardless of race, religion, gender, sexual orientation, gender identity or expression, age, disability or national origin.
The Events Associate reports directly to the Director of Events and assists in the organization and implementation of all logistical arrangements related to Nationwide ACLU conferences and events. These events typically last several days, involve 500 to 3,000 attendees, and may be held anywhere in the United States.
ROLES AND RESPONSIBILITIES
- Create and design print and online event materials including registration forms, programs and presenter bios.
- Manage registration activities for meetings and conferences.
- Supervise volunteers and staff for conference planning and related activities.
- Facilitate communication and provide information and updates to staff and lay leaders locally and nationally.
- Develop and distribute materials for meetings and conferences.
- Compose, edit and proofread documents and correspondence, including meeting minutes and event materials.
- Maintain electronic and paper filing systems for events.
- Respond to inquiries and field questions from vendors, suppliers, venue staff, conference speakers and VIPs.
- Set up and maintain conference databases.
- Collaborate with conference staff on catering and hospitality functions and guest /VIP travel arrangements.
- Track expenses associated with event budgets.
- Collect, record and summarize participant feedback on events.
- Provide communications, research and organizational assistance as needed.
- Perform other duties as assigned.
- Demonstrate a commitment to diversity within the office; A personal approach that values all individuals and respects differences in regards to race, ethnicity, age, gender identity and expression, sexual orientation, religion, ability and socio-economic circumstance.
- Commitment to work collaboratively and respectfully toward resolving obstacles and/or conflicts.
EXPERIENCE AND QUALIFICATIONS
- Minimum of three years experience in conference/meeting/events planning, preferably in a non-profit setting.
- Bachelor’s degree preferred, but not required.
- Excellent verbal, writing and interpersonal communication skills.
- Ability to proofread and edit for spelling, grammar and context for which a high level of detail is required.
- Superior organization skills required coupled with the ability to multi-task and prioritize under pressure.
- Extensive software experience, including mandatory proficiency with all Microsoft Office programs, database event software and document design program experience preferred.
- Must be a team player, with proven ability to be positive and flexible while working with others.
- Comfortable working with diverse groups of people as wide ranging as the service industry, elected officials and entertainment personalities.
- Sensitive to dietary, socio-cultural, religious and disability related limitations and accommodations.
- Ability to travel several times a year for up to a week at a time.
The ACLU offers a generous and comprehensive compensation and benefits package, commensurate with experience and within parameters of the ACLU compensation scale.
HOW TO APPLY
Please submit a letter of interest and resume to hrjobsASD@aclu.org – reference [ASD-58] in the subject line.
Please indicate in your letter of interest where you learned of this career opportunity.
Applications will be accepted until the position is filled.
This job description provides a general but not comprehensive list of the essential responsibilities and qualifications required. It does not represent a contract of employment. The ACLU reserves the right to change the job description and or posting at any time without advance notice.
ACLU is an equal opportunity employer. We value a diverse workforce and an inclusive culture. The ACLU encourages applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, citizenship, disability, and veteran status.
The ACLU undertakes affirmative action strategies in its recruitment and employment efforts to assure that persons with disabilities have full opportunities for employment in all positions.
We encourage applicants with disabilities who may need accommodations in the application process to contact:email@example.com. Correspondence sent to this email address that is not related to requests for accommodations will not be reviewed. Applicants should follow the instructions above regarding how to apply.
The ACLU comprises two separate corporate entities, the American Civil Liberties Union and the ACLU Foundation. Both the American Civil Liberties Union and the ACLU Foundation are national organizations with the same overall mission, and share office space and employees. The ACLU has two separate corporate entities in order to do a broad range of work to protect civil liberties. This job posting refers collectively to the two organizations under the name “ACLU.”