Website The Hub Project
Reports To: Executive Director
Status: Full time; Non-exempt
Location: Washington, DC
Salary: $50,000 – $60,000
Launched in 2016, The Hub is a growing nonprofit effort made up of a team of communications, research, and organizing experts who have extensive experience in campaign strategy, digital, and polling and analytics. We believe in a country where everyone has the opportunity to succeed in our economy and participate in our democracy, and we make that vision a reality by partnering with advocacy groups – bringing surge capacity and coordination to build innovative and effective campaigns.
Position Summary
The Executive Assistant will provide overall administrative support to the Executive Director and ensure that the Executive Director is fully prepared to run our organization every day. The Executive Assistant provides materials, agendas, background information and takes on special projects in order to ensure the smooth and efficient operation of the office of the Executive Director.
As the Executive Assistant to the Executive Director you will…
Work synchronously with the Executive Director to manage and maintain the Executive Director’s calendar, activities and various special assignments, including scheduling travel and conferences, making and updating appointments
Manage email inboxes and executive correspondence by reading and analyzing submissions, letters, agendas, memos and determining significance and routing to appropriate personnel in a timely and efficient manner
Prepare and distribute agendas, reports and other key documents and collect and analyze information for meetings
Attend meetings and memorialize discussions, coordinate follow up materials and report out action items
Collaborate with the Executive Support Team to coordinate events and meetings with partner organizations, independent consultants and key individuals
Work closely with the Executive Support Team to coordinate and manage logistics
Manage, track expenses and administrative records of the Executive Director
Support the Executive Director’s on special projects, especially related to event planning, management support, and external stakeholder meetings
Performs other related duties as assigned
About you…
You have a relevant work experience, ideally working in a C-suite environment
You are well-practiced managing up, highly organized, and comfortable in a fast-paced environment and working under tight deadlines
You have strong interpersonal skills and and are comfortable collaborating with a team while taking ownership of your piece of a project
You are flexible with a penchant for problem solving and thinking on your feet
You are a strong written and verbal communicator, eager to dive in and tackle whatever obstacle crosses your path
You are comfortable navigating confidential relationships and handling highly sensitive personnel and/or funding information with tact
You are proficient with GSuite and Microsoft Office suite including Powerpoint, Excel and Google Slides
You are committed to a just and inclusive economy that delivers opportunity and dignity to all Americans and passionate about preserving and strengthening our democracy
You have experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds
You have an entrepreneurial spirit
COVID-19 Safety Considerations and Vaccination Policy
To center the safety and well-being of its employees, The Hub requires that any employee must be fully vaccinated against COVID-19. Employees are expected to report to work in person; all individuals entering the Hub offices will be asked to produce vaccination documentation for entrance to the premises. Accommodations may be sought and approved in accordance with the law by contacting human resources at [email protected].
How to apply
To begin the application process, click “Apply For This Job.” This announcement will remain posted until the position is filled. Please note that only those individuals whose qualifications match the current needs of this position will be considered applicants and will receive responses from The Hub. Thank you for your interest.
New Venture Fund Careers
The Hub Education and Engagement Fund is a project of the New Venture Fund, a 501(c)(3) public charity that incubates new and innovative public-interest projects and grant-making programs. The New Venture Fund is committed to attracting, developing and retaining exceptional people, and to creating a work environment that is dynamic, rewarding and enables each of us to realize our potential. The New Venture Fund’s work environment is safe and open to all employees and partners, respecting the full spectrum of race, color, religious creed, sex, gender identity, sexual orientation, national origin, political affiliation, ancestry, age, disability, genetic information, veteran status, and all other classifications protected by law in the locality and/or state in which you are working.