Overview

The ACLU-VA Finance & Human Resources Manager works across our organization to ensure our internal finance processes are efficient and easy to use, all our fiscal and people data is accurate and up-to-date, and all our teams have top-notch HR support. The Finance & Human Resources Manager must be a creative systemsthinker who loves searching for root reasons and causes for problems, sees puzzles as an opportunity to rearrange pieces for maximum impact, and finds satisfaction in working with others to transform something strong into something absolutely superb. 

RESPONSIBILITIES

Accounting & Financial Management

 Perform essential day-to-day financial functions such as maintaining financial accounts, preparing invoices and deposits, and handling all accounts payable entries in accounting software to include collecting, coding and processing all expenditures;

 Coordinate revenue sharing of membership checks with National ACLU;

 Manage staff credit card, check request, and reimbursement processes, ensuring accurate recordkeeping and timely disbursement of payments;

 Create standards, trainings, and procedures to ensure staff members meet all deadlines for processing of receipts and reimbursements; work across teams to meet 100% compliance goals;

 Work with external controller to ensure the monthly completion of bank reconciliations, investment reconciliations, and general ledger entries;

 Collaborate with the development team to prepare quarterly reconciliation of donations and manage the finance side of the annual revenue reconciliation process with National ACLU;

 Assist in preparation of an annual budget in conjunction with the Director of Finance & Administration, the Executive Director, and other team leaders;

 Monitor all expenditures in accordance with the budget, including grant expenditures; facilitate regular meetings with each team to discuss budget variance and forecasting;

 Ensure timely completion of reports and forms for the National ACLU and State of Virginia, including lobbying reports, charitable organization renewals, and corporation commission reports;

 Manage end of calendar year income tax reporting requirements, ensuring the timely distribution of W2 forms and accurate completion of 1099 forms;

 Help prepare financial documents and records for external CPA and annual audit process;

 Ensure timely submittal of Chapter financial documents;

 Create intricate financial reporting templates and use them to prepare regular financial statements and investment reports; and

 Help ensure staff adherence to the ACLU-VA internal controls and financial policies

 Human Resources Management

 Manage employee payroll, timekeeping, and vacation and sick leave records; serve as primary liaison with third-party payroll company;

 Manage employee benefits programs (401K, health insurance, disability, etc.);

 Develop and maintain a human resources information system that meets personnel and intern recordkeeping needs;

 Complete reports for National ACLU including pension and salary surveys;

 Post new staff and intern positions; maintain and build distribution lists for postings; ensure that postings are provided to venues that create diverse applicant pools;

 Collaborate across the organization to coordinate all recruitment and hiring logistics to include applicant tracking and correspondence, interview scheduling, collecting applicant feedback and completing hiring memos;

 Collaborate with hiring managers to coordinate the onboarding of all new staff and interns; maintain all onboarding and off boarding materials; provide training on all finance and human resources matters;

 Remain up-to-date on HR trends in the corporate and non-profit worlds;

 Assist the leadership team in developing and implementing best policies, procedures and practices on personnel matters; and

 Promote a lively, welcoming, and inclusive office culture and assist in creating space for reflection and conversation.