Sanctuary for Families is New York’s leading service provider and advocate for survivors of domestic violence, sex trafficking and related forms of gender violence. Every year, Sanctuary empowers thousands of adults and children to move from fear and abuse to safety and stability, transforming lives through a comprehensive range of services. We provide a range of wrap-around services to help survivors rebuild their lives in the aftermath of abuse, and work to end gender violence through three key strategies: direct services, outreach and training, and systems-change advocacy. Our services are available in 11 locations throughout New York City.

The Grants Coordinator will have primary responsibility for enhancing and overseeing an efficient master calendar of proposal and report deadlines for existing funders, and will assist in developing and tracking cultivation timelines for new prospects. They will ensure that funder updates are logged in the Raiser’s Edge fundraising database, and that key program and finance staff are notified when new grants come in. They will also draft reports, acknowledgment letters, and other cultivation materials as needed. They will help to identify new revenue sources, researching potential new funders and tracking philanthropic trends that align with and impact Sanctuary’s work. The Coordinator will collaborate with the Manager of Institutional Giving to identify strategies for optimizing use of fundraising CRM and other software (including project management tools) to manage portfolio and long-term projects.

The 12-member Development & Communications team employs a creative, flexible, and highly collaborative approach to resource development. The Grants Coordinator will work closely with all members of this team, including major gifts, special events, volunteer, and communications staff to ensure fundraising synergy and maximize opportunities. They will also work closely with program staff, taking initiative to become familiar with Sanctuary’s diverse array of programs to ensure compelling, high-quality proposal and report submissions.

This position offers significant growth opportunity, including potential for direct funder cultivation, close work with city and state legislators and other government officials, and interaction with senior agency leadership and Board members. The Coordinator will assist in drafting proposals and reports and, over time, a motivated individual with exceptional writing and analytic skills would be able to manage a small grant portfolio of their own.


  • Maintain an efficient system for calendaring and tracking proposal and reporting deadlines to ensure timely submission and appropriate follow-up for current funders and new prospects;
  • Conduct prospect research (identifying new funding prospects and RFPs; preparing reports and making recommendations on promising donors; and maintaining organized research files);
  • Liaise with program, data/evaluation, and finance staff to gather information for proposals and reports;
  • Help assemble documents to ensure meticulous, complete proposal and report packages;
  • Thoroughly document proposal/report submission, donor cultivation, etc. in Raiser’s Edge database;
  • Help create tools and procedures to track funding prospects, current and past opportunities, and workflow;
  • Track meetings with and outreach to city and state legislators, and assist in ensuring regular communication with them throughout the year;
  • Perform any other department or agency-related duties or special projects as needed;


  • Bachelor’s degree required
  • 2-4 years of nonprofit experience preferred (ideally in a development role)
  • Excellent organizational skills and attention to detail
  • Exceptional writing and proofreading skills
  • Excellent research and analytical skills
  • Ability to multi-task, prioritize effectively, and managing multiple deadlines
  • Excellent interpersonal skills, judgment, diplomacy, and ability to interact in a professional manner with a diverse range of staff, funders, board members, etc.
  • Creativity (e.g. new ideas for reaching out to potential donors) is highly desirable
  • Proficiency in Microsoft Office Suite
  • Familiarity with Raiser’s Edge NXT and/or other fundraising CRMs a plus
  • Familiarity with developing and/or reviewing budgets a plus
  • Knowledge and/or interest in learning about gender-based violence, trauma, poverty, and social services
  • Strong commitment to social justice and the mission and goals of Sanctuary for Families


Please submit a resume and cover letter: Note that applicants who do not submit a cover letter with their application will not be considered.

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Tagged as: Development & Fundraising, Non Profit