Office Assistant (part-time position)

APPLICATION DEADLINE: Applications will be reviewed on a rolling basis. Applicants are encouraged to apply as soon as possible to ensure open positions remain.

Position Description

The position requires excellent oral and written communication skills, comfort taking/making phone calls, and superior skills with Microsoft Office applications, Google Suite, Adobe products, and social media. The ideal candidate is very organized and detail-oriented and able to work independently and as part of a team, exercising sound judgment, and meeting deadlines. The position reports to the Executive Director and takes direction from the Associate Director and Operations Manager. Background in women’s, gender, sexuality, feminist, and/or ethnic studies and/or related course is not required, but highly valued. The position is in Chicago, IL.

Office Management

·         Answer all incoming phone calls with a customer service approach

  • Process institutional and individual memberships, with attention to detail and accuracy
  • Process conference registrations, with attention to detail and accuracy
  • Process payment information, with attention to detail and accuracy
  • Ensuring quality and accurate information is maintained in membership database
  • Creating and emailing receipts
  • Managing voicemails
  • File paperwork
  • Post on social media
  • Perform clerical tasks as assigned
  • Escalate/ask questions to NWSA Staff
  • Assist Executive Director when necessary

Dates and Compensation

The position would start in July 2019 and last through the summer with the possibility for renewal for the fall. Compensation is $18/hour (negotiable) for approximately 10-15 hours a week, with a possibility of more hours.

Application Requirements

Applicants must submit a thoughtful, relevant, non-generic cover letter, resume, and names of three references. Emailed applications should indicate “Part-Time Office Assistant” in the subject line. Interviews will be conducted on a rolling basis. No phone calls please.

Email: hiring@nwsa.org

NWSA encourages applications from candidates whose experiences, backgrounds, and perspectives assist us in achieving the mission of NWSA, and we especially welcome applications from those who can assist us in our efforts to challenge white-supremacy, cisheteropatriarchy, and to serve the women’s, gender, sexuality, and feminist studies communities in all its diversity.

About National Women's Studies Association

 About the National Women's Studies AssociationWith nearly 2,000 individual and institutional members worldwide, NWSA has been the leading organization dedicated to advancing women's studies scholarship, teaching, and activism for 40 years.  NWSA supports the work of women's studies practitioners; conducts and disseminates research on the field; strives to develop multi-racial, multi-ethnic programs, services, and operations; and hosts an annual conference that draws more than 2,000 attendees.