Account Clerk I

  • Full Time
  • Southwest
  • Applications have closed

Website City of Gainesville

Make a difference in the community you live in! As a Community Builder—an employee with the City of Gainesville— you will have a direct hand in building and improving your community and making a visible impact on the lives of your neighbors. Working for local government is more than a job, it’s a chance to contribute to community success and to help enhance the Gainesville way of life.

Job Description:


Processes basic and routine accounting and/or utility billing functions including, but not limited to, invoice payments, payroll preparation, financial database and records maintenance, inventory, analyzing meter readings for utility billing and utility recordkeeping.  May perform basic and routine calculating, posting and verifying duties to obtain primary financial data for use in maintaining accounting and/or payroll records.  Learns all applicable software, organizational processes and procedures.  May be expected, through on-the-job training, to progress to the Account Clerk II level.

Positions allocated to this classification report to a designated supervisor or coordinator and work under close to general supervision.  Work in this class is distinguished from higher classes by its routine, non-complex nature and from lower classes by its scope of tasks and level of responsibility.


This section of the job description is not intended to be a comprehensive list of duties and responsibilities of the position. The omission of a specific job function does not absolve an employee from being required to perform additional tasks incidental to or inherent in the job. Performance of lower level duties may be required.


Depending on area of assignment:

Verifies, inputs, and retrieves basic and routine financial data transactions in computer system.

Calculates and prepares basic and routine checks for payments of invoices, utilities, taxes and other payments.

Performs basic analysis and/or reconciliation of accounts payables, accounts receivable and/or utility accounting and billing system problems.

Classifies records and summarizes basic and routine numerical and financial data through the use of ledgers, journals and/or computers, in order to compile and keep financial records.

Calculates, prepares and issues basic and routine bills, invoices, account statements and other financial statements according to established procedures.

Learns and complies with organizational, Federal and state policies, procedures and regulations.

Performs basic and routine financial calculations, such as amounts due, interest charges, balances and discounts.

Prepares bank deposits by compiling data from cashiers, verifying and balancing receipts and sending cash, checks or other forms of payments to banks.

Receives, records, and banks cash, checks and vouchers.

Compiles basic and routine statistical, financial, accounting or auditing reports and tables pertaining to such matters as cash receipts, expenditures, accounts payable and receivable, and payroll.

Reviews the basic and routine processing of purchase orders, payment vouchers and expenditure authorizations and payroll for accuracy and compliance with organizational policies and procedures.

Establishes and maintains vendor and department financial records.

Works with customers and vendors to calculate and make adjustments to customer accounts to correct billing errors.  Monitors and processes delinquent accounts.

Prepares and maintains inventory, materials and property accounting and tracking records.

Prepares and processes payroll information.

Tracks work order completion and grant processing.

Attends work on a continuous and regular basis.


Graduation from high school or possession of an acceptable equivalency diploma, and one year of experience in sub-professional accounting, bookkeeping or other revenue-related accounting work; an Associate of Arts degree with at least 6 semester hours of accounting can be substituted for six months of experience; or an equivalent combination of education, training and experience which provide the required knowledge, skills and abilities.

Typing at a speed acceptable to departmental needs may be required.