Communications Operations Coordinator/Assistant

Location: Remote

Greenpeace is a global, independent campaigning organization that uses peaceful protest and creative communication to expose global environmental problems and promote solutions that are essential to a green and peaceful future. For over fifty years, Greenpeace has fought to save the planet from the threat of global warming, destruction of ancient forests, deterioration of our oceans, and the threat of a nuclear disaster looms large. As an independent organization, Greenpeace does not accept funds from any corporations or government entities. Greenpeace is headquartered in the Netherlands, with offices all around the world in over fifty countries.

POSITION SUMMARY:

Greenpeace USA is hiring a Communications Operations Coordinator/Assistant to join our Communications Department, and provide critical support to the Communications Department for Greenpeace Inc. and Greenpeace Fund. It is a unique opportunity for a passionate and proactive individual to support the Communications Department in delivering on its priorities by driving key operational and administrative procedures across all Communications activities.

The Communications Operations Coordinator/Assistant position is responsible for managing the administrative, communication, and project management needs of the Communications Department, and reports directly to the Chief Communications Officer based in Washington, DC.

This is a full-time, benefits-eligible position, based in any authorized Greenpeace state: CA, CO, CT, DC, FL, GA,  IL, MD, ME, NC, NV, NY, NJ, OR, VA, WA, and will report to the Chief Communications Officer.

The Communications Operations Coordinator/Assistant will be responsible for:

Leadership Support (30%)

Provides scheduling, travel, and administrative support to the Chief Communications Officer as needed.
Assists the Communications Leadership Team with logistics, notes, and coordination of meetings, retreats, training, etc. as needed.
Provides assistance to the Communications Department on the annual Communications Department’s objectives.
Assists Communications Leadership Team with monitoring and evaluating projects related to the annual objectives.
Special projects as assigned by the Chief Communications Officer.

Operations Analysis & Coordination (30%)

Analyze, communicate, and assist the Communications Leadership Team in establishing and communicating systems, protocols, and procedures for Communications Department staff to foster a more streamlined and productive department.
Support Communications Staff in properly following administrative procedures like reconciling funds, paying contractors, managing accounts and other administrative tasks.
Maintain information and databases with up-to-date information on the Communications Department.
Work with operations teams in Development, Program,  and Administration departments to provide organizational support and share organizational knowledge. This includes assuming organizational work, logistical planning, and note-taking when needed, as well as attending monthly meetings with other operations teams to ensure efficient organizational communication.

Information Sharing and Communications (40%)

Supports the adoption of Asana as the Communications Department’s primary project management tool.
Creates and executes communications to the Communications Department or rest of the organization to provide information on meetings, reporting on engagement metrics, budget updates, Communications Department Newsletter, etc.
Work with operations teams throughout the organization to provide organizational support and share organizational knowledge. This includes assuming organizational work, logistical planning, and note-taking when needed, as well as attending monthly meetings with other operations teams to ensure efficient organizational communication.
Manage the GPUSA Output Master Calendar, in close collaboration with the Communications Leadership Team.
Communicate regularly with administrative and development departments to ensure transparency and collaboration across all organizational departments.

Minimum requirements for this role include:

An interest in environmental justice
2-3 years of experience in administrative or non-profit work
Desire to work in a fast paced, values driven environment with the flexibility to do what’s needed to get the job done
Ability to track and manage multiple projects at one time
Experience developing systems
Familiarity working with organizational budgets and tracking systems

Additional requirements include, but aren’t limited to:

Excellent verbal and written communication skills.
Positive attitude and excellent interpersonal skills.
Strong organizational skills and attention to detail.
Ability to manage multiple projects efficiently and to meet strict deadlines.
Ability to work independently with little supervision required.
Demonstrated ability to coordinate and facilitate the completion of complex administrative tasks in a timely manner, including meeting strict deadlines.
Flexibility in dealing with urgent requests and projects.
Demonstrated ability to work in a fast-paced, dynamic environment.
Proficiency with Asana, Google Suite and slack.
Excellent judgment, discretion and diplomacy.
If you want to save the world from climate change and believe in environmental justice, please submit an application on our careers page. Applications will be reviewed on a rolling basis and will conclude once we have found the best candidate.

Greenpeace is an Equal Opportunity Employer and does not discriminate on the basis of race, color, class, sex, gender, sexual orientation, disability, family/marital status, religion or other protected classes. We strongly encourage applications from marginalized communities. If you require assistance applying to this opportunity, please contact [email protected]. 

COVID – 19 Notice:

As of Q1 2022, most Greenpeace employees are working from home due to COVID-19. In accordance with Greenpeace values to maintain a safe and healthy working environment, we have adopted a mandatory COVID-19 vaccination policy to safeguard the health of our employees, supporters, and the community at large from COVID-19.

Current and future employees in need of an exemption from this policy for medical reasons, or because of sincerely held religious beliefs may request exemption.  Accommodations will be granted where they do not cause Greenpeace undue hardship or pose a direct threat to the health and safety of others.

BENEFITS & COMPENSATION

Greenpeace USA values a healthy work-life balance and has flexible, family-friendly employment policies. Our competitive benefits package for full-time employees includes medical, dental, and vision coverage with low contributions from staff. We have options for pre-tax flexible spending accounts for medical and dependent care costs. Greenpeace employees enjoy generous 401K matching and time off for vacation, sick, personal, and parental leave. After five years, staff are eligible for a paid sabbatical. To encourage public transportation use and biking, we offer subsidies for staff who choose to bike or ride mass transit to work. Greenpeace is committed to the growth and development of staff and fostering a creative workplace culture. For more information, check out our benefits plan.

If you’re ready to join an ambitious team of passionate people dedicated to stopping climate catastrophe and advancing justice, please submit an application on our careers page. Applications will be review on a rolling basis and will conclude once we have found the best candidate.

Greenpeace is an Equal Opportunity Employer and does not discriminate on the basis of race, color, class, sex, gender, sexual orientation, disability, family/marital status, religion or other protected classes. We strongly encourage applications from marginalized communities. If you require assistance applying to this opportunity, please contact [email protected].

Only applicants eligible to work and live in the United States  without any legal restrictions need apply for this opportunity.

Salary for this position starts at $55,000 and is commensurate with experience.