Finance & Compliance Manager

Website Democratic Legislative Campaign Committee (DLCC)

Sole organization dedicated to electing Democrats to statehouses

Democratic Legislative Campaign Committee

The DLCC is the official party committee dedicated to electing Democrats to the state legislature. The DLCC is committed to building new majorities and flipping seats from red to blue across the country – paving the way for progress. State legislatures pass the policies that most affect Americans’ day-to-day lives, and increasing Democratic power in the states has an outsized impact on governing and public policy.

 

The DLCC recruits, trains, and supports local Democrats running for their state legislatures. We provide our candidates with the resources, field support, strategic planning, and data analysis necessary to run smart, winning campaigns. By gaining a foothold in state legislatures, Democrats can strengthen the path to the presidency by creating a pipeline in statewide and national elections.

 

We’re powered by more than 200,000 supporters from all 50 states. Over 98% of our contributions come from grassroots donors (giving an average of $29), who fuel thousands of local Democratic candidates across the country.

 

With right-wing radicals proliferating state legislatures across the country, taking back power and building up Democratic majorities will start at the local level. We’re counting on our supporters to get educated, involved, and take action in their communities.

The DLCC compensates employees competitively and provides a very generous benefits package. Our flexible work arrangements and significant amounts of time off aim to support work-life balance when staff may be asked to work outside of business hours during periods of peak work. Our hybrid and flexible work arrangements and policies also recognize that staff may have caregiving and other responsibilities, and create a flexible work environment to support these activities. We’re dedicated to treating one another with respect in the workplace, and prioritizing racial equity and inclusion (REI) in our work with one another as well as with our stakeholders.

Finance & Compliance Manager

The Finance & Compliance Manager is an essential member of the Operations team and will focus primarily on managing the preparation and filing of all campaign finance reports for DLCC and related entities. Additionally, the Finance & Compliance Manager is responsible for processing all outgoing payments for the DLCC and affiliated entities, ensuring all financial transactions are accurately documented and reported.

This position reports to the Director of Finance & Compliance. The position is based in Washington, DC. The DLCC is located in Washington, DC. This position is eligible for flexible work arrangements.

The Finance & Compliance Manager is expected to model the values of the DLCC:

 

  • CREDIBILITY: We are respected and trusted in words and actions.
  • INCLUSIVE: The DLCC values the unique experience and perspective of all who work here. We strive to make all contributors feel welcomed, valued, and respected. We focus on outcomes, recognizing different people approach opportunities and challenges differently.
  • INITIATIVE: We exhibit high levels of creativity in our work and need all team members to proactively contribute ideas to move our work forward.
  • RESULTS DRIVEN: Our team undertakes projects professionally and executes them fully and to completion.
  • RISK: We identify opportunities to employ new ideas and tactics, and execute these ideas when we believe the potential reward outweighs the risk. We evaluate, learn, and improve our strategy, both when the risks pay off and when they do not.
  • TEAMWORK: We work collaboratively, additively, and in sync with our colleagues. Our individual work considers the needs, capacity, and expertise of those we work alongside.

Responsibilities 

Expense Management

  • Support processing of accounts payable for DLCC and related entities including tracking incoming invoices and recording debits in Quickbooks and NGP.
  • Prepare monthly employee credit card program reports and record transactions in Quickbooks.
  • Process all approved payables across various accounts, weekly, or as approved.
  • Process all approved political spending wires and IE vendor payments, ensuring activity is recorded in Quickbooks and NGP.
  • Prepare and send out remittance letters for political contributions to various states.
  • Utilize approved methods to source funds into state-based DLCC accounts in advance of political spending.
  • Evaluate and recommend how to improve these systems.

Income Management/Compliance

  • Manage NGP VAN and Quickbooks entry of credit card contributions (from Paragon and other vendors) daily.
  • Monitor all DLCC affiliated bank accounts for incoming ACH/Wire transfers daily, ensuring finance team is notified and transactions are recorded in Quickbooks and NGP.
  • Complete monthly DLCC aggregate contribution searches and transfer relevant funds to DLCC High Individual.
  • Evaluate and recommend how to improve these systems.
  • Support DLCC QuickBooks reconciliation work completed by accountants.
  • Manage DLCC’s available match funds for online fundraising.
  • Provide periodic updates on money types available for political use.
  • Manage NGP reconciliation for DLCC and ALC-affiliated accounts.
  • Complete monthly Quickbooks reconciliation of FEC-affiliated account activity.
  • Generate regular cash flow reports, and provide team members with
  • Quickbooks data, as needed.

Compliance Reporting

  • Prepare state and federal campaign finance reports, utilizing NGP Van or other software as needed, ensuring the legal team has adequate time to approve, and that reports are filed in a timely manner.
  • Troubleshoot any filing questions or issues.
  • Support Independent Expenditure team needs, including generating timely payments of vendor invoices and working with the Compliance
  • Coordinator and Finance and Compliance Director to ensure transactions are reported in a timely manner.

Outcomes

  • Data entry is both timely and accurate.
  • Campaign Finance reporting is timely and accurate.
  • On site financial records are secure and organized.
  • Analytic reports are regularly and timely generated upon request.
  • Accountant Reconciliations find minimal errors with transactions and data entry.
  • This person actively participates in strategic activities of operations team and provides valuable perspective for purposes of team decision making.
  • Provides clear and transparent communications to all stakeholders.

Qualifications

  • Experience in QuickBooks required, including: understanding various reports (profit & loss; vendor summary; statement of cash flows), data entry, and reconciliations.
  • Experience in NGP required, including: creating source codes/activist codes, pulling contribution and disbursement reports, reconciliation activities, and drafting/filing campaign finance reports.
  • A minimum of two years of experience drafting and filing campaign finance reports. Non-federal reporting experience is required.
  • Experience and interest in training, mentoring, and/or leading others.
  • Experience managing organization-wide financial projects involving multiple stakeholders.
  • Excellent computer skills, particularly with Microsoft Excel and/or Google Sheets; Proven ability to learn new software applications.
  • Exceptional attention to detail.
  • Strong written, verbal, and interpersonal communication skills;
  • Excellent diplomacy and tact as well as demonstrated experience with confidential information.
  • Willingness to learn and ask questions.

Physical Requirements

The DLCC is committed to supporting employees of varying abilities and to providing reasonable accommodations to enable individuals with disabilities to thrive at the DLCC.

The requirements of this role, related to its physical demands, described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

All DLCC employees must be able to operate a computer and use a cell phone. For roles at the DLCC that include frequent business travel expectations, we can discuss reasonable alternatives to travel in some instances. Most roles also require communicating with key external stakeholders of the organization in person, via the telephone, or via email. Applicants with questions about accommodations may request to speak with our ADA liaison, John Skic.

Essential functions of the role include:

  • Working from a computer for long periods of time;
  • While performing the duties of this job, the employee may also frequently be required to communicate using the telephone, email, and in-person with stakeholders.
  • This position has less than 5% travel expectations and is eligible for flexible work hour arrangements.

How to Apply

Salary for the Finance & Compliance Manager is $72,500-$80,000 on an annualized basis, commensurate with experience and qualifications. The DLCC offers a generous benefits package, including:

More than 25 days of paid time off, including for Federal holidays, time off around Federal holidays, including the week between Christmas and New Year, vacation, sick, and personal days.
Fully paid health/vision/dental insurance for the employee + spouse/partner + dependents.
Up to 6% retirement employer contribution.
Monthly use-it-or-lose-it $100 transit benefit for employees located in the DC region.
Employer contribution of $500 to employee’s Flexible Spending Account, and opportunity to withhold pre-tax income for Dependent Care Account.
Up to $5,000 employer-paid Health Reimbursement Account for IVF-related costs or Adoption Assistance, and up to $2,500 for employer-paid Health Reimbursement Account for out-of-pocket dental and orthodontic expenses.
Monthly $100 student loan payment benefit.
Monthly $100 mobile phone reimbursement.
and more.

To apply for this position, please complete an electronic application via www.dlcc.org/careers by April 25, 2022. The DLCC may review applications after this deadline in limited circumstances; however, this is not a guarantee that your application will be considered if it is not submitted by April 25, 2022. Only complete applications through the application portal will be accepted. You must also include a resume, cover letter, and three professional references to be considered for this position. When an applicant with a disability needs an accommodation to have an equal opportunity to compete for this position, they may request it in writing by emailing jobs(at)dlcc.org. No calls please. Applicants will be screened on a rolling basis.

The DLCC is committed to an inclusive and equitable environment and diversity among its staff and recognizes that its continued success requires the highest commitment to engaging, retaining, and supporting a diverse staff that provides the best quality services to supporters and constituents. The DLCC is an equal opportunity employer and it is our policy to recruit, hire, train, promote and administer any and all personnel actions without regard to sex, race, age, color, creed, national origin, religion, sexual orientation, gender identity or expression, physical or mental disability, personal appearance, marital status, family responsibilities, genetic information, or any other legally protected basis. The DLCC will not tolerate any unlawful discrimination and any such conduct is strictly prohibited.

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