Accounts Payable compiles invoices, prepares disbursement vouchers, assigns account codes for input into the accounting system, and administers check runs. This position also prepares bank deposits and assists with the monthly reconciliation of various general ledger accounts.
Essential Duties and Responsibilities
Other duties in addition to the ones listed below may be assigned.
•Compiles and sorts documents, such as invoices and checks, substantiating business transactions.
•Verifies and posts details of business transactions, such as funds received and disbursed, and totals accounts to ledgers or computer spreadsheets and databases.
•Computes and records charges, refunds, freight charges, rentals, and similar items.
•Prepares vouchers, invoices, checks, account statements, reports, and other records and reviews for accuracy.
•Monitors accounts payable to ensure that payments are up to date.
•Reconciles report discrepancies and problems.
•Codes data for input to financial data processing system according to company procedures.
•Accurately enter accounting information
•File accounting information
•Process deposits (electronic banking system) / Take cash deposits to bank
•Process accounts payable to include document, collection, GL account assignment, approval, due date, and data entry
•Process cash disbursements and vendor payments
•Prepare and file documents related to accounts payable and disbursements
•Input journal entries as generated by Senior Accountant to MIP accounting database
•Maintain Vendors in MIP accounting database
•Maintain purchase orders
•Maintain Vendor files
•Maintain petty cash
•Maintain Vendor W-9 forms from new vendors
•Assist with preparation of 1099 and 1096 forms
•Reconcile accounts receivables
•Prepare and input prepaid expenses to MIP accounting database
•Assist with checking account bank statement reconciliation
•Other administrative support during audit
•Provide back up to Senior Accountant and Chief Financial Officer
•Attend meetings as requested
•Serve on PCAR teams as assigned
Associates degree in accounting preferred but not required. One to two years related experience and/or training; or equivalent combination of education and experience. Experience in non-profit accounting preferred. Experience with Abila fund accounting software a plus.
To apply for this job please visit pcar.org.