FINANCE AND OPERATIONS MANAGER
Position Type- Permanent, Full-Time
Accountable to- Executive Director (ED)
Location- Remote, but has to be based in, and have work authorization, in Canada.
Application Deadline- 15 November, 2023
Salary Range- $90,000-120,000 CAD, commensurate with experience
WHO WE ARE:
Nobel Women Initiative is led by seven women Nobel Peace Prize laureates – Jody Williams (USA), Shirin Ebadi (Iran), Tawakkol Karman (Yemen), Leymah Gbowee (Liberia), Rigoberta Menchu Tum (Guatemala), Maria Ressa (Philippines) and Narges Mohammadi (Iran). Women are crucial to attaining lasting peace, and yet in times of war and conflict they are seen as victims, and too often excluded from formal peace-building processes. The laureates know the importance of women peacebuilders, and the challenges they face firsthand. At NWI they work together to use the platform and access that the Nobel Peace Prize offers to elevate the voices and support the work of women peace activists.
NWI works in solidarity with women’s movements, organizations, and activists around the world to build peace, defend justice, and champion equality for all. We believe that genuine peace goes beyond the absence of war. Peace encompasses many pieces, including the presence of law and justice; respect for human rights and dignity; rejection of violence and militarism; inclusion of women and championing of gender equality; care for the climate and our planet. Peace focuses on human and planetary security, as opposed to national security.
Meanwhile, in the world around us protracted conflicts continue in Yemen, Syria, DRC, and Myanmar to name a few. War continues to be waged by Russia on Ukraine, and war has just been declared by Israel on Gaza. Moreover, the rise of authoritarianism extends around the world, attacking democratic values, human rights and women in particular. In this context attaining peace can seem almost impossible, making our work ever more important and urgent.
As our co-founder Jody Williams says, “building peace is hard work, every single day.”
NWI is committed to doing that work.
Nobel Women’s Initiative is recruiting for a Finance and Operations Manager. This key position is responsible for the operational functions of the organization including finance/accounting, human resources, administration, and IT. The Manager is supported in this work through modest outsourced corporate services (i.e., IT, Controller) and an administrative support staff. The Manager is a valued member of NWI’s leadership team and provides guidance to all NWI staff on operational policies, procedures, and project related matters.
If you are experienced in finance/operations in the Canadian Not-for-Profit context and want to contribute to the work of NWI, we would value your contributions to our team.
AREAS OF RESPONSIBILITY:
Finance and Accounting Management
Undertake finance, accounting and risk management functions of the organization; establish, maintain and adhere to financial policies, procedures and internal controls.
Prepare all accounts, ledgers, and reporting systems, and conduct regular reviews and analysis of financial records to ensure accuracy and compliance with generally accepted accounting practices, principles and standards.
Accurately record expenses and supplier invoices, and process supplier payments in a timely manner.
Record and reconcile complex financial transactions, including accounts payables/receivables, bank reconciliations, month-end closing procedures, expense reports, contracting, billing and timely payroll/year end payroll procedures.
Prepare quarterly financial statements for the NWI Board of Directors.
Prepare grant financial reports and ensure grant financial reporting deadlines are met.
Conduct year-end closing processes and collaborate with external auditors during audits, inspections or other review processes.
Ensure compliance with reporting requirements and filings to CRA.
Track, reconcile and analyze financial data and prepare various financial reports in an accurate and timely manner for NWI and NWI projects as required.
Coordinate NWI’s annual budget planning process, budgets for grant proposals and key events.
Monitor and manage cash flow, budgets and financial forecasts.
Ensure adherence to procurement policies and processes.
Review all memorandums of understanding and contracts for consultants and employees.
Human Resources, Administration and IT
Serve as Human Resource lead for the organization, overseeing recruitment, onboarding, staff development, technology needs, employee experience, work culture, payroll and benefits administration etc. for NWI’s global, remote team.
Support risk management and mitigation.
Support the ED with reports and materials for Board of Director’s meetings as needed.
Oversee general office administration and provide direction, support and feedback to the Administrative and Events Assistant.
Act as a trusted and respected colleague, providing financial and HR counsel and support to the ED and colleagues as needed.
Commitment to the work and principles of NWI, in particular a passion for gender equality, building peace, defending justice, and championing equality for all.
Seven to ten years progressive financial management, human resource and organizational operations experience in a not-for-profit organization, specifically fund accounting, experience managing grants/related budgets and various NPO reporting requirements. Equivalencies in education and experience will be considered.
Post-secondary education in Accounting/Finance, qualified member in good standing of Chartered Professional Accountants (CPA) is considered an asset.
Strong technical accounting expertise with cloud accounting processes.
Advanced certification in QuickBooks Online and multi-currency accounting experience required.
Exposure to Dext and Plooto is a major asset.
Experience working in a Canadian organization with a global workforce in the areas of finance and human resources.
Experience in budgeting, forecasting, variance analysis, reporting and grants payments in an international development organization with multiple programs, projects and funders.
Demonstrated hands on experience developing and implementing HR processes and policies in a small to medium sized organization.
Demonstrated experience building teams and inspiring close and collaborative work among colleagues.
Willingness to oversee operations and IT needs of the organization in collaboration with outsourced IT support.
Proficiency working with Office 365, Teams, SharePoint and other IT tools used to facilitate collaboration in a hybrid, international work environment.
Strong organization and time management skills; ability to manage multiple projects, priorities and deadlines.
High attention to detail and a high degree of accuracy when completing tasks.
Strong interpersonal and communications skills.
Self-motivated with an ability to take initiative under minimal supervision.
Demonstrated integrity and ability to maintain high level of confidentiality.
OUR WORK ENVIRONMENT AND PRINCIPLES:
NWI values its passionate and skilled global team. At NWI, we put trust in our talented team and are pleased to offer a flexible work environment, competitive salary, and comprehensive benefits package. We adhere to feminist values. We believe in building a respectful, caring, impactful and productive work environment together.
The following are the principles that guide our work:
Power: We are committed to sharing power, to transparent and responsible use of power, to using our own power to amplify the voices of those who are marginalized and to model alternatives to tyranny and patriarchy.
Transparency: We are committed to honesty and communicating with clarity with each other and the vast communities with whom we engage.
Mutual Accountability: We are committed to self-awareness, taking responsibility and mutual accountability through ensuring regular cycles of feedback and support for improving practice.
Radical Love: We are committed to sustaining people, movements and ourselves, practicing care and solidarity in all aspects of NWI’s work internally and in our multiple communities.
Affirmation of Human Rights: We reject all forms of oppression and discrimination. We reject racism, sexism and ableism. We affirm human rights and commit to build our capacity to center diversity, inclusion, compassion and trauma-informed practice in all we do.
Respect: We affirm the knowledge, abilities and relationships that we each bring to the work and seek out the unique insights and perspectives of one another and NWI’s partners.
Solidarity: We seek out opportunities to articulate and progress our common agenda. We show up for one another and our various communities.
JOIN OUR TEAM:
If you want to join us in building, strengthening and supporting the internal infrastructure needed to support our work, we encourage you to submit a letter of interest along with your resume to: [email protected]. Please use the subject line ‘Finance and Operations Manager” when applying.
NWI is an equal opportunity employer committed to diversity and inclusion. We believe in equality and diversity of race, gender and gender identity, sexual orientation, religion, ethnicity, national origin and disability. NWI encourages and welcomes applications from members of racialized communities, Indigenous peoples, persons with disabilities, persons of diverse sexual orientations and gender identities, and with the skills/knowledge to productively engage with diverse communities. We are committed to a selection process and work environment that is barrier free. If you need any accommodations or adjustments throughout the interview process and beyond, please indicate this in your application.
We sincerely thank all those who express interest and apply, but only short-listed candidates will be contacted.