Part-Time Administrative Assistant

  • Part Time
  • Midwest
  • Applications have closed

Website Graduate Employees' Organization Local #6300

Graduate Workers Labor Union at University of Illinois

Summary: The Graduate Employees’ Organization (GEO) at the University of Illinois at Urbana-
Champaign seeks to hire a part-time (~20-25 hours a week) Administrative Assistant and Database Manager. This position is funded by membership dues. The Administrative Assistant/Database Manager’s core responsibilities are (1) Database management and maintenance, (2) Processing Membership, and (3) Office Staffing and (4) other membership organizing and coordinating duties as needed.

The target start date for this position is July 20, 2020.

The Graduate Employees’ Organization (GEO) represents approximately 2,800 Teaching and Graduate Assistants employed at the University of Illinois at Urbana-Champaign. It is a member-led union with paid professional staff that works under the direction of elected, volunteer officers. The GEO is a democratic, activist, and social justice union, with a strong sense of solidarity and active community involvement. In 2018, the GEO led a two week strike to win their contract. The GEO has also participated in various community and campus campaigns such as:
● Increasing protections for nursing mothers, parents of various genders, access to health
benefits for LGBTQ partners of employees, etc.
● Raising the grad minimum wage in excess of inflation and protecting tuition waivers.
● Advocating against racist imagery such as the “Chief” as the UIUC mascot.
● Fighting for immigrant rights, including expelling federal deportation agents from the
Champaign County Jail, and preventing them from being able to divide families here.
● Stopping the expansion of a 20-million dollar jail that would have disproportionately
affected African-American residents, and also fighting for a re-entry program.
● Working with student organizations to add gender confirmation surgery to the student
insurance plan.
● Organizing in solidarity with other unions to fight against IL Governor Bruce Rauner,
who, like Wisconsin’s Scott Walker, has demonstrated that he will undermine our rights
as organized workers and attack our union.

Job Duties:
● Maintain a database of GEO members and their information.
● Train other GEO staff and stewards on data entry.
● Ensure that the office is staffed for at least 20 hours per week during normal business
hours. The Administrative Assistant shares responsibility for dealing with phone calls to
the office as well as walk-in visits by members.
● Encouraged to attend Coordinating Committee meetings and Stewards Council
meetings. The Administrative Assistant may be asked to attend other meetings as
● Ensure that all office, meeting, and storage spaces are reasonably clean and organized.
The Administrative Assistant should also ensure that the office is always well stocked
with all necessary supplies and functioning equipment.
● Supporting the work of GEO Committees as needed, in coordination with other GEO
● Facilitate and support a robust organizational communication infrastructure, which
includes relaying messages, duties, tasks and activities across various committees
clearly and efficiently, as well as coordinating and maintaining a clear sense of overall
organization objectives and goals.

● Experience maintaining a database
● Experience coordinating with volunteers
● Experience with membership or constituent management
● Excellent organization skills
● Ability to manage multiple tasks and prioritize them in a fast-paced environment
● Excellent verbal communication skills
● Ability to use word processing, spreadsheets, and databases

Preferred Qualifications:
● Experience with QuickBooks Pro
● Experience working for a labor union
● Experience working with communities of color, on social justice campaigns, as
well as workers’ rights campaigns, and/or Get Out The Vote campaigns.

Application Process: To apply please send your cover letter, resume, and contact information
to Also provide names and contact information for at least two
references. Please email us at if you have questions. In order
to ensure full consideration, applications materials must be received by 5 p.m. on July 8th.
Applications will be considered after this date on a case-by-case basis.

Salary and benefits:
$25.00/hr, health, dental, vision subsidy. Other benefits include retirement funds, financial
support for student and/or medical debt, paid leave, as well as mileage at the standard IRS rate
of 57.5 cents per mile and parking. The position is covered by the GEO Staff Union contract.
Staff members negotiate their benefits as a union with the GEO.
Affirmative Action Statement: The GEO is an AA/EEO employer. Women, people of color,
and LGBTQ individuals are strongly encouraged to apply. Furthermore, the GEO is a social
justice union that is committed to increase the participation of women, people of color, and
LGBTQ individuals in all aspects of the union. The GEO is also committed to organizing in
solidarity with community members around a variety of issues that deal with racial, economic,
and gender justice.

For those reasons, the GEO encourages all applicants to use the cover letter, resume, references, or an additional info sheet in a format and length of your choosing, to disclose any information (voluntarily) as it relates to:
1. Any relevant facts about the applicant’s identity as it relates to the applicant’s experience
organizing around racial, gender, and economic justice;
2. Any past experiences organizing to address issues of racism, sexism, homophobia,
classism, etc, and how that organizing experience empowered those people who are
directly affected by institutionalized discrimination (women, people of color, LGBTQ
individuals, etc), and put those affected individuals at the forefront of organizing efforts.
3. Your potential future role as you see it as an organizer with the GEO and how you would
address institutional forms of racism, sexism, homophobia, etc.

The GEO has historically organized around social justice issues, and is committed to continuing that tradition and, in any way possible, increasing those efforts. The GEO encourages applicants to share similar organizing experiences and goals. Sharing this information is voluntary. Applicants should share as much information as they deem relevant to the job. Preference will be given to applicants who exhibit experience, passion, and an ongoing desire to overcome institutional and interpersonal forms of discrimination.