Operations Program Assistant

Website pwconserve Prince William Conservation Alliance

Protecting sustainable communities for all

About Us:

We are a community-supported grassroots environmental nonprofit dedicated to establishing equitable, sustainable communities and promoting environmental stewardship in Prince William County. Committed to resident involvement in decision-making, we collaborate with local communities, regional organizations, and agencies to protect natural areas.

Position Overview:

We are seeking a part-time Operations Program Assistant reporting to the Executive Director who will support our efforts to be a leading environmental voice in the county. A successful candidate thrives in a work environment that is highly productive, fast-paced, and dynamic. The exact schedule will be determined, but the ability to typically work M-F during normal working hours is a must. Some nights and weekends may be required. This role offers potential growth opportunities for the right candidate.

Responsibilities:

  • Social Media: Create engaging posts (images, gifs, video), monitor comments, and utilize Canva for graphics. (Facebook, Instagram, Twitter, YouTube)
  • Website Management: Keep the website current using Squarespace, WordPress
  • Donor relations: Process donations, manage databases (DonorPerfect, iContact), Thank you letters and phone calls
  • Volunteer Coordination: Maintain accurate volunteer databases, communicate logistics, and promote opportunities.
  • Newsletters/blog: Format and edit newsletters (iContact), graphic design, and content creation
  • Office management: Conduct light bookkeeping, maintain organized systems with Google Drive and Trello, maintain/organize office space, filing and mailing
  • Meetings and Events: coordinate logistics for meetings and events, utilizing Doodle polls, Zoom, Google Calendar and Eventbrite
  • Ad Hoc tasks assigned by ED

Minimum Qualifications:

  • Strong organization, writing, editing, and interpersonal skills
  • Self-starter and resourceful to accomplish tasks
  • Tech-savvy with proficiency in Google Workspace and Microsoft suite, especially Excel and Word
  • Ability to prioritize tasks in a fast-paced environment
  • Experience with social media platforms and basic graphic design
  • Data entry, database management, and basic bookkeeping skills
  • Proficient or willing to learn platforms we use for workflow and task completion (see list in preferred skills)
  • Knowledge of or willingness to learn about local environmental issues
  • Have reliable transportation

    Preferred Skills

In addition to the above qualifications, the ideal candidate has:

  • Environmental background – professional experience or higher education
  • A demonstrated track record in website management, donor relations, volunteer coordination, and basic video editing
  • Proficiency with Google Workspace, Microsoft Suite, Trello, Canva, Zoom, Doodle polls, Eventbrite, iContact, Donor Perfect, WordPress, and Squarespace.

    Note: We value diverse skill sets and encourage applicants willing to learn, even if they don’t meet all preferred skills.

    Benefits:

    20 hrs/week at $25/hr
    11 Paid Holidays (at part-time rates)
    Hybrid work model after probationary period to be determined by ED (office located in Woodbridge, VA)

    Equal Opportunity Employer: We encourage candidates of all backgrounds to apply. We are committed to fostering diversity and inclusivity in our organization.

    How to Apply: Send your resume, cover letter and social media/graphic design sample portfolio to [email protected]. Please put [Last Name] – Operations Program Assistant in the subject line of the email. Applications will be accepted on a rolling basis and the position is open until filled.

To apply for this job email your details to apply@pwconserve.org