HR Coordinator, Labor Relations

Website Sierra Club

Explore, enjoy and protect the planet.

Context: At the Sierra Club, we believe in the power of togetherness. Together, we remain committed to the fight for a healthy climate built on a foundation of environmental, racial, economic, and gender justice – a future where all people benefit from a healthy, thriving planet and a direct connection to nature. As the climate crisis and deeply entrenched systemic racism all fuel inequity, we will continue to fight for a bold, transformational agenda that recognizes the interconnectedness between our planet, our humanity, and our democracy. With 800+ staff, 64 chapters, 7,000+ volunteer leaders and a reach to nearly 4 million people, we’re at the forefront of climate change activism.  The organization is going through a significant amount of change and is moving to an equity-centered, proactive, resourced and holistic approach to our people and culture through a new People, Culture and Equity Department. This position will play a key role in ensuring that these values are echoed in the structures and systems that support our staff and the organization during this period of transition and transformation.

Sierra Club is comprised of staff across the country and a network of local chapters that support our grassroots engagement. We are also proud to be a unionized employer, with two labor unions representing more than half of our employees.

Scope: Reporting to the Labor Relations Director, the HR Coordinator, Labor Relations is a member of the HR Labor Relations & Training Team, responsible for supporting the Labor Relations Director and Labor Relations Partner with bridging the gap between our HR labor relations functions and our HR employee relations and systems related functions. Specific experience with Labor Relations is not required.

The HR Coordinator, Labor Relations performs tasks such as: meeting coordination and scheduling; calendar management; tracking and managing grievance and other complaint files and records; note-taking during bargaining negotiations and other union-management meetings; assisting with union contract administration and compliance; and communicating between union leaders and management.

Duties will normally require access to and maintenance of confidential information that is used to contribute significantly to the development of management positions with respect to employer-employee relations and/or labor relations.

Job activities include but are not limited to:

  • Executive Support for the Labor Relations Director, overseeing meeting schedules and logistics, agenda and documents, travel arrangements, drafting correspondence, creating presentations, ordering supplies, and other various administrative tasks. Participates in confidential meetings and assists with the research and preparation of confidential reports.
  • Labor Relations Coordination:  Reviews requests for meetings and functions involving the Labor Relations Director; develops systems and strategies to align the time of the Labor Relations Director and the HR Department in establishing a cooperative labor relations environment consistent with the mission, values and objectives of the Sierra Club. Schedule and coordinate the details of all labor relations meetings; with responsibilities to include scheduling of all applicable internal, preparatory and formal meetings; attending meetings as a note taker and communicating out on meeting deliverables. Provide coordination support in implementation and administration of the organization’s collective bargaining agreements
  • Collective Bargaining Support: Provide support for bargaining negotiations and internal bargaining preparation meetings including creating and managing doodle polls and cross coordinating schedules, booking rooms, communicating with bargaining team members, and other logistical support. Such support includes, but is not limited to, assisting with the preparation of proposals and management positions, assistance with management feedback gathering and analysis in preparation for negotiations, assistance with research and document preparation, and note-taking during negotiations
  • Grievance Tracking: Tracks and stores grievance and other complaint documents and correspondence, including maintenance of HR department’s grievance tracking system and labor relations matter files and folders
  • Compliance and Training: Provide administrative support to training programs and initiatives that help maintain compliance with employment and labor laws. Monitor, support, track and report on organizational compliance with labor contracts and MOUs and independent contractor agreements. Assist in administration and coordination of trainings related to the organization’s collective bargaining agreements, management skills in a unionized environment, harassment, discrimination and other HR-related management and employee training.
  • Performs miscellaneous duties as directed by the Labor Relations Director, or the HR Partner, Labor Relations, including special projects and project management (compliance tracking for harassment prevention training, creating a grievance process guide for managers, etc.) which may require coordination with senior staff and other executive team leaders throughout the organization.

The successful candidate must have the following skills and experience:

  • Strong sense of ownership and resilience about your work coupled with excellent problem-solving skills. You consistently overcome challenges and leverage resources to creatively solve problems. You plan ahead and find alternative paths, when needed, to get to the finish line. You bounce back from setbacks and rejections and hold high expectations for yourself, even when things are hectic. You proactively ask for help, anticipate problems, and course-correct where needed.
  • Effective Collaborator. You’ve successfully worked across cultural lines on a dispersed team and you have the ability to operate in complex situations. You can easily gain trust from team members and are known for supporting them to ensure they are set up for success
  • High regard for holding sensitive and confidential information. The ability to show great judgment with confidential, personnel and sensitive information.
  • Willingness to learn with a growth mindset. Actively researches, engages or volunteers in opportunities for skill development and continuing education. A desire to continually learn more and grow as an employee and person.
  • Willingness to navigate complex organizational systems, structures and dynamics.  Ability to work within and improve opaque systems and processes and a high level of comfort with ambiguity.
  • Strong equity analysis and skills. You are aware of your group identities and how they have shaped your life and experiences at work. You are knowledgeable about racism and other forms of injustice in society. You bring experience and skills to work effectively with colleagues across race, gender, class, sexual orientation, and other group identities.

Strong candidates will also bring the following characteristics and/or experience:

  • Prior experience at progressive and/or environmental movement organizations
  • Experience managing up to executive-level staff
  • Experience working in a unionized environment or an interest in Labor Relations
  • Prior experience working within highly dynamic and complex organizations or systems.
  • Understanding of human resources policies and practices

Compensation and Benefits:

The salary range for this position is $62,500 for Region I locations (examples of Region I locations are Oakland, Washington, D.C., New York, etc.).

The Sierra Club offers a competitive salary package commensurate with skills and experience plus excellent benefits that include medical, dental, and vision coverage, and a retirement savings 401(k) plan.

This is a category 6 non-exempt position, non-represented, confidential position. Some travel is required for this position.

Sierra Club values the expertise and talents of foreign nationals. Sierra Club sponsors both nonimmigrant and immigrant visas when certain criteria are met, based on immigration laws and organizational needs. Such sponsorship is at the discretion of the Department Head and Sierra Club Human Resources in consultation with the employee’s manager. The Sierra Club cannot guarantee the approval of a visa petition. The Sierra Club is an equal opportunity employer committed to workforce diversity.

Explore, enjoy and protect the planet.

The Application Process

This position does not have an undergraduate education requirement. If you choose to include your education history, please remove your schools from your resume. You may leave your degree (e.g., “B.A. Philosophy”), but please remove any undergraduate and graduate school names.

This anonymous process is aimed at opening this opportunity to more candidates, reviewing applicants on performance assessments and mitigating bias in the decision-making process.

Lastly, we are intentionally not asking for a cover letter, so please do not send one in with your application.

This position will be accepting new applications through November 18, 2021. 

To apply for this job please visit phf.tbe.taleo.net.