Accounts Payable Specialist Senior

Make a difference in the community you live in! As a Community Builder—an employee with the City of Gainesville— you will have a direct hand in building and improving your community and making a visible impact on the lives of your neighbors. Working for local government is more than a job, it’s a chance to contribute to community success and to help enhance the Gainesville way of life.

Job Description:

SUMMARY

Performs the highest level of non-degreed accounting work, including, but not limited to, analyzing and resolving technical and complex accounts payable issues, processing and verifying vendor payment reports, analyzing data for financial reporting, maintaining financial database and accounts payable records, and other comprehensive financial functions. Masters all applicable software and organizational processes and procedures. May perform complex calculations, critical thinking, and analysis of sensitive financial matters.

Positions allocated to this classification report to a designated manager and work under general supervision with limited direction.  Work in this class is distinguished from other classes by its lack of management responsibilities and from lower classes by its performance of high-level accounts payable responsibilities, including acting as a lead to other Accounts Payable Specialists.

EXAMPLES OF WORK

This section of the job description is not intended to be a comprehensive list of duties and responsibilities of the position.  The omission of a specific job function does not absolve an employee from being required to perform additional tasks incidental to or inherent in the job. Performance of lower-level duties may be required.

ESSENTIAL JOB FUNCTIONS

Depending on area of assignment:

Analyzes, calculates, and completes technical and complex accounts payable processes and functions.

Reviews, confirms and finalizes the payment proposals and maintain proper controls for accuracy and compliance.

Reviews, investigates and resolves complex purchasing and invoicing discrepancies and ensures all policy guidelines are met.

Evaluates and responds to vendor and user department inquiries and concerns and coordinates necessary actions.

Analyzes, calculates and processes all travel requests, expense reimbursements and petty cash disbursements, and completes audit requests and reconciliations to ensure all guidelines are met.

Maintains proper records retention for all financial information and accounts payable records and documents to ensure compliance with all policies and procedures.

Accesses, interprets and identifies the best practice methods to extract, analyze, prepare and/or resolve technical and complex accounts payable and vendor issues.

Generates and analyzes reports to validate data for accuracy and timely processing of 1099 forms and reporting to the Internal Revenue Service.

Compiles, analyzes and prepares varied financial reports for managers, internal and external auditors and/or local and state agencies.

Complies with organizational, Federal and state policies, procedures and regulations.

Attends work on a continuous and regular basis.

EDUCATION AND EXPERIENCE

Graduation from high school or possession of an acceptable equivalency diploma, and five years of experience in accounting, bookkeeping or other related accounting work, including two years in municipal accounting or finance performing complex clerical and sub-professional accounting functions; or an equivalent combination of education, training and experience which provide the required knowledge, skills and abilities.

An Associate of Arts or Science degree with at least 12 semester hours of accounting can be substituted for one year of experience;

CERTIFICATIONS OR LICENSES

None.