People’s Headquarters (PHQ) Office Manager

  • Part Time
  • Mid-Atlantic
  • Applications have closed

Website Movement Alliance Project

Location: Philadelphia. This role will require an in-person presence in the office space multiple times a week, while some duties may be completed remotely. In general, MAP has a hybrid work environment, with most staff primarily remote, coming into the office as needed for meetings & events.

Position type: Part-time (20 hours/week) salaried, exempt. This role will be part-time in 2024 with the possibility to grow into a full-time role in 2025.

Salary: $31,250-$33,750 + benefits

Benefits: For part time employees, MAP provides benefits based on their expected average weekly hours. For a 20 hour/week position, MAP offers 10 vacation days, 8 paid holidays, 2 weeks of paid office closure (week of July 4 and December 24-January 1) compensated at the typical weekly rate, employee funded 401(k) plan, sick, bereavement and parental leaves, and some scheduling flexibility.


Movement Alliance Project (formerly Media Mobilizing Project) has been a part of Philadelphia’s movement ecosystem since 2005. Over recent years, Movement Alliance Project (MAP) has developed into a hub for local movement building for justice, dignity, and power.

We’re conveners, facilitators, administrative professionals and former campaigners who enjoy working together. We strive to build the strength of the local movement ecosystem so that social movements can transform material conditions for Black, brown, poor, and working people to reflect the care, well being, and dignity all people deserve.

Movement Alliance Project works to build a healthy movement ecosystem where organizations succeed in making transformational social change. We collaborate with organizations and alliances to develop strategy, collectivize administrative capacity, and convene groups to deepen the interconnection and solidarity within and across sectors of organizing. We provide fiscal sponsorship to an array of projects working towards social justice. Core to our organizational practice is pairing study, evaluation, and reflection with action, collaboration, and experimentation.

Movement Alliance Project is currently in a growth phase. We see this as an opportunity to be intentional about the kind of organization we want to become as we continue to expand. To help us grow in alignment with our values and practices, we are seeking a People’s Headquarters Office Manager to work in the Movement Collaborations Department.

The People’s Headquarters (PHQ) is a physical office space we share with 6 other community organizations. The PHQ Office Manager will provide logistical and administrative support to re-engage PHQ tenants, many of whom are utilizing the space more as we emerge from social distancing into a different stage of the COVID-19 pandemic. This role will oversee & develop the systems for efficiently managing the needs of the space. Specifically, they will serve as the first point of contact for the office and build relationships with PHQ tenant-organizations to ensure there’s clear communication about supplies, repairs, technology, use of common spaces, programs and events.

-Experience in community/customer service, client relations, or other front-facing roles
-Comfort with office technologies, digital planning and communications tools
-Must be punctual and reliable
-Commitment to economic, racial, and social justice and proven ability to work within and across multi-racial, multi-ethnic, multi-gender, and intergenerational communities
-Ability to work both independently and collaboratively
-Excellent focus and organizational skills, including a high attention to detail and an ability to problem solve
-Ability to manage multiple priorities
-Previous experience with space or office management is a plus


-Experience in community organizing; community roots in Philadelphia
-Experience with any or all of the following tools: Google Workspace, Asana, Miro, relational databases
-Experience working in a virtual environment strongly preferred



  • Space Management. Takes the lead in the care and maintenance of the physical space. Specific tasks include:
    -Manage, inventory, and purchase of all shared office supplies
    -Sort, document, and distribute mail
    -Manage inventory and purchase of non IT equipment
    -Manage access to the digital entry system
    -Participate in office security planning and procedures
    -Coordinate repairs and maintenance with the landlord or appropriate vendor
    -Maintain shared spaces and appliances ensuring they are tidy and appropriately stocked
    -Lead efforts to beautify the office space with modest decorative and furniture upgrades
    -Create and maintain signage


  • Tenant Communication & Social Programming. Supports the development of the PHQ community grounded in a spirit of radical hospitality–which is meeting the needs folks have to show up fully as contributors to the space. Specific tasks include:
    -Maintain consistent communication between MAP and PHQ tenants
    -Organize community meetings & social events where PHQ tenants can connect with each other
    -Assist in scheduling use of shared spaces
    -Support the recruitment of new tenants to the space
    -Conduct new tenant orientations, trainings and community meetings.
    -Support in onboarding and offboarding PHQ users, including developing and maintaining systems for key/keycode distribution and collection, providing access to calendars and other tech needs, and providing general introduction to PHQ
    -Serve as the primary point of contact between PHQ tenants and the IT vendor on all in-office tech issues


  • Virtual Office Management.
    -Check MAP’s general voicemail and email inboxes and ensure messages are routed to the appropriate staff member


  • Move planning. Helps lead the process to identify a new space for PHQ to move in mid-2025 and supports the coordination of moving-related tasks. Specific tasks include:
    -Serve on search committee for the new space
    -Identify needs and develop & implement a plan for furnishing & equipping the new space
    -Develop a plan & timeline for the move
    -Identify & contract with vendors for move-related services
    -Coordinate team roles for packing & unpacking

All staff may be called upon from time to time to perform various duties that are not mentioned in their position descriptions.


Reports to: Director of Movement Learning


Movement Alliance Project offers, upon request, accommodations for candidates with disabilities during the application, interview, and hiring process. If you require accommodations during the application or interview process, please contact us.


Salary: $31,250-33,750 pending experience + benefits. Salaried, exempt, part time, 20 hours per week.

To discourage practices of negotiating that have historically reinforced larger systems of inequality, starting salary offers will be determined by Movement Alliance Projected based on 1) the employee’s years of experience in positions of similar responsibility; and 2) any technical skill sets directly relevant to the position.

Benefits: For part time employees, MAP provides benefits based on their expected average weekly hours. For a 20 hour/week position, MAP offers, 10 vacation days, 8 paid holidays, 2 weeks of paid office closure, compensated at your regular weekly rate (week of July 4 and December 24-January 1), employee funded 401(k) plan, sick, bereavement and parental leaves, and some scheduling flexibility.

Movement Alliance Project is an at-will employer.

We value a diverse workforce and an inclusive culture, because we believe that communities impacted by structural racism and capitalism are best positioned to make powerful interventions to transform our society.

If your experience doesn’t exactly match the qualifications listed but you believe you would shine in this role, we want to hear from you! Please apply and tell us why you’re the right person for the job.

To apply:  Submit resume and cover letter via our recruitee posting.

Application deadline: We will accept applications on a rolling basis until January 19, 2024.

Hiring process: We will begin scheduling screening interviews as soon as possible after publicizing this post. After screening interviews, we will invite candidates moving forward to engage in a 1-2 round  interview process, including a brief exercise component.

Target start date: We would like to have the selected candidate start by mid-February 2024 or sooner if possible.


Black, Indigenous, and other people of color, immigrants, women and femmes, LGBTQI+ individuals, people with disabilities, neurodiverse people, and formerly convicted, incarcerated, or systems-impacted people are highly encouraged to apply.

Movement Alliance Project does not discriminate on the basis of race, color, religion, creed, age, sexual orientation, gender identity or expression, marital status, national origin, citizenship, ancestry, genetic information, physical or mental disability, military or veteran status, political affiliation, exercising one’s right to family care and medical leave, medical condition, including pregnancy, childbirth, breastfeeding and related medical conditions, or any other category protected by local, state, or federal laws. We are not offering US visa sponsorship at this time.