Website City of Gainesville
Make a difference in the community you live in! As a Community Builder—an employee with the City of Gainesville— you will have a direct hand in building and improving your community and making a visible impact on the lives of your neighbors. Working for local government is more than a job, it’s a chance to contribute to community success and to help enhance the Gainesville way of life.
Job Description:
SUMMARY
This is professional work involving the development, management and oversight of major contracts and interlocal agreements throughout the City of Gainesville.
The single position allocated to this class reports to a designated supervisor and works under general supervision. Work of this class is distinguished from other classes by its paralegal and contract specialization as applied to the review and administration of internal and external contracts and agreements held by various departments within the City of Gainesville.
EXAMPLES OF WORK
This section of the job description is not intended to be a comprehensive list of duties and responsibilities of the position. The omission of a specific job function does not absolve an employee from being required to perform additional tasks incidental to or inherent in the job. Performance of lower-level duties may be required.
ESSENTIAL JOB FUNCTIONS
Develops and maintains a master list of all contracts, agreements and leases together with a schedule of their expiration and notice requirement dates.
Reviews contracts, agreements and leases, together with their associated terms and conditions, to assure clarity and protection of the City’s interests prior to legal review.
Assists departments with developing new contracts, agreements and leases, and coordinates their review with the City Attorney, Risk Management, Procurement and Accounting offices.
Analyzes City’s ability to piggyback on certain governmental contracts from other agencies.
Monitors contract and agreement reviews and approvals throughout the workflow process to ensure timely completion and execution.
Notifies departments in advance of contract/agreement/lease termination dates and works with City staff to prepare contract renewals or to send termination notices, as applicable.
Notifies Accounting of new contracts and leases that will provide revenue and provides applicable payment schedules as well as assisting Accounting staff with quarterly reviews of active contracts, agreements and leases.
Ensures compliance with contract provisions for all state and federal funding source agreements by customizing contracts or bids to include such provisions.
Attends work on a continuous and regular basis.
EDUCATION AND EXPERIENCE
Associate degree from an accredited educational institution with coursework in public or business administration, accounting, finance, economics or a closely related field, and three (3) years of contract administration experience; or,
Any combination of education and/or work experience that adequately demonstrates the individual’s ability to satisfactorily perform the essential functions of the job.
Paralegal experience is preferred, though not required.
CERTIFICATIONS OR LICENSES
None.