Procurement Specialist III

Make a difference in the community you live in! As a Community Builder—an employee with the City of Gainesville— you will have a direct hand in building and improving your community and making a visible impact on the lives of your neighbors. Working for local government is more than a job, it’s a chance to contribute to community success and to help enhance the Gainesville way of life.

Job Description:

SUMMARY

This is advanced work purchasing supplies, materials and equipment for General Government Departments/Divisions and/or GRU which requires a higher skillset in the procurement profession involves more complex tasks as well as the tasks assigned to the Procurement Specialists I and II.

Positions allocated to this class report to a designated supervisor and work is performed with moderate direction. Work in this class is distinguished from other classes by its emphasis on more difficult purchasing tasks.

NOTE:  There are three levels to the Procurement Specialist job family. The Procurement Specialist I classification must progress to the Procurement Specialist II classification within the first four years of appointment.  The Procurement Specialist II classification must progress within three years of appointment to Procurement Specialist III.

EXAMPLES OF WORK

This section of the job description is not intended to be a comprehensive list of duties and responsibilities of the position.  The omission of a specific job function does not absolve an employee from being required to perform additional tasks incidental to or inherent in the job.  Performance of lower-level duties may be required.

ESSENTIAL JOB FUNCTIONS

Prepares, reviews, and issues a variety of documents that are necessary to solicit bids, quotes, proposals, and requests for qualifications which the procurement division handles on behalf of General Government Departments/Divisions and/or GRU.

Conducts bid openings, tabulates responses, and assists with issuance of Notice of Award or Recommendations of Final Ranking.

Prepares and issues purchase orders for a range of commodities and services required by General Government Department/Divisions and/or GRU.

Prepares contract folders and assembles for filing all documents related to bid/proposal solicitations.

Works closely with assigned departments to help formulate and adopt the best procurement approach that will enable each department to achieve the goals or end product that are desired from the procurement process.

Employs a variety of procurement-related software tools to research and obtain information on products and services required by General Government Departments/Divisions and/or GRU.

Audits purchase orders prepared by non-Procurement Division personnel for accuracy and compliance with the City’s adopted procurement policies and procedures.

Attends work on a continuous and regular basis.

EDUCATION AND EXPERIENCE

High school degree or possession of an acceptable equivalency diploma, and seven (7) years of procurement-related experience, preferably in a large scale, public-sector environment where contracts are awarded through a competitive bid process; or

An Associate degree from an accredited educational institution with major course work in accounting, business administration, economics, finance, procurement or related field; and five (5) years of procurement-related experience, preferably in a large scale, public-sector environment where contracts are awarded through a competitive bid process; or

A Bachelor degree from an accredited educational institution, with major coursework in accounting, business administration, economics, finance, procurement or related field; and three (3) years of procurement-related experience, preferably in a large scale, public-sector environment where contracts are awarded through a competitive bid process.

CERTIFICATIONS OR LICENSES

Licenses

Must possess a valid Florida Driver License.

Certifications

Certification from the National Institute of Governmental Purchasing or other nationally recognized agency preferred.