Senior Program Manager

Global Center for Gender Equality 

Position Title: Senior Program Manager, Organizational Development Team

Location: Fully Remote, must be willing and able to operate within working hours of the contiguous United States (8AM – 6PM GMT-4, GMT-5, GMT-6, GMT-7, GMT-8)

Reports to: COO

Role type: Full-time

 

POSITION SUMMARY: 

We are seeking an experienced Senior Program Manager (SPM) to provide operational guidance and hands-on support to a portfolio of projects that help support the Global Center for Gender Equality during an exciting growth phase. This is a key position within the division of the organization focused on strategic growth and development.

The SPM will provide critical operational leadership and strategic guidance across the Center’s initiatives. While this is a cross-cutting role, the SPM will have an initial focus on supporting the Organizational Development Team’s (ODT) complex needs.

The President and the ODT are responsible for the overall development of the organization including identifying, incubating, and building out the strategic needs for the organization to grow and thrive. Presently, this includes developing the organizations: 1) brand, 2) culture, 3) business development and 4) strategy.

This position will sit within the wider Operations Team, while being embedded within the ODT. This matrixed support structure will help keep the Senior Program Manager well connected with current systems and processes, as well as have team support in the execution of their role.

This position is a permanent, fully remote position and will involve working with team members and stakeholders across multiple different time zones.

 

KEY STRENGTHS:

• STRATEGIC AND CREATIVE TEAM PLAYER: keeps the big picture in mind while understanding the importance of details and specifics. Collaboration and communication are crucial to success in this role. Can take complex information and connections and build out pathways to move initiatives forward. Works in a way that values every team member’s contribution and builds the underlying processes needed for them to succeed.
• PROBLEM SOLVES WITH PASSION: this is a challenge that you love – figuring stuff out. It isn’t your life, but the drive to do it comes from within. You love to figure out how to create systems that put people over production and deadlines while also keeping the trains moving on time.
• LEAD BY EXAMPLE: understanding that influence without authority is powerful. You exhibit the behaviors you want to see in those around you first. You build on ideas and lead with curiosity and solutions that start with, “have you considered this” or “let’s figure it out together”.
• PROCESS ROOTED IN VALUES: always approaching everything you do with our values in mind knowing that our actions, and how we bring this work to life, speak louder than words.
• EMBRACES EMERGENCE AND EVOLUTION: building something new is never a linear process, but we need the guideposts of a strong project management approach. Balancing flexibility and structure will be a necessity for success.

ROLES AND RESPONSIBILITIES: 

The Senior Program Manager has an influential role that requires a demonstrated skillset in strategic planning and management for the design and implementation of new initiatives. Core responsibilities of this role include:

Project Management: 

• Perform the full range of project management cycle for dedicated portfolio of projects: initiating, planning, executing, and monitoring progress of tasks, activities, milestones, and deliverables utilizing a complex online project management system.
• Follow up with internal team members and external stakeholders on scheduled project tasks, milestones, and deliverables.
• Facilitate and drive internal ODT team meetings (e.g., setting agenda, working with President’s Executive Assistant to schedule, tracking action items and follow-ups, etc.).
• Partnering with initiative leads to identify, review, contract, onboard, and manage external consultants, including developing appropriate scopes of work and budgets.
• Manage the approvals process of consultant invoices and track their submission to ensure payments are made in a timely manner.
• Review monthly budget spend down reports and ensure accuracy of expenses reported.
• Develop monthly financial projections at the initiative level.
• Develop and review monthly and quarterly program invoices for accuracy and clarity.
• Manage and update online reporting and dashboards in Smartsheet to communicate and visualize project results.
• Develop additional systems and processes to track project plans, milestones and results as needed.
• Provide advice and guidance to the team to ensure efficient and effective functioning of the project team and use of resources to achieve project outcomes.
• Contribute to the planning and writing of concept notes and/or proposals for new funding opportunities.
• Provide other support as needed to the President and other senior members of the ODT.

Knowledge Management: 

• Support knowledge management initiatives to strengthen the design, tracking, delivery, and accessibility of communications and documents across the team.
• Develop PM approaches that can be seamlessly transitioned to other team members as projects or initiatives need to be handed off to more long-term owners

External Partnerships: 

• Build and maintain strong working partnerships and communication channels with all project partners and stakeholders.
• Be the point of contact for project management, budget, and operational questions for funders, consultants, and project partners.
• Attend key meetings with funders and partners, as well as conferences and events, as appropriate.

People Management:

• Promote a culture of performance and professional development that values learning, collaborative input, multiple ways of doing, and constructive two-way feedback, grounded in values of intersectional feminism.
• Potential opportunity to directly supervise and support colleagues.

Travel:

• Potential domestic and international travel (10-20%). Travel includes key meetings, potential site visits, and staff retreats. There is no firm expectation to travel.

 

YOU MIGHT HAVE THE PAST EXPERIENCE OF:      

• 6-10 years of proven success in program management, including the ability to manage more than one project simultaneously.
• Proven track record of successfully creating workplans, managing large budgets, and tracking program expenditures.
• Creative problem solver with rigorous approach and aptitude for managing details in a fast-paced environment.
• Adaptability to manage complex programs in a dynamic environment.
• Ability to adjust approach in order to meet the needs of a wide range of internal and external stakeholders.
• Highly effective written and oral communication skills to address a wide variety of audiences.
• Excellent analytical, organizational, and planning skills. Ability to multitask and manage deadlines.
• Comfortable in a wide range of cultural, geographic and operational situations, demonstrating culturally sensitive behavior with a diverse range of people.
• Ability to work amidst ambiguity and thrive in a start-up mode, with initiative and comfort to work with little oversight.
• Ability to learn other software tools readily and implement them successfully. Organizational tech stack includes: Microsoft Office, Smartsheet, SharePoint, among others.
• Previous people management experience valued.

 

SALARY RANGE: 

$130,000 – $150,000

 

THE PERKS: 

Comprehensive benefits package that includes 100% employer-paid health, dental, and vision insurance for both employees and dependents; a 3% automatic contribution and a 3% employer match on 401k contributions; pre-tax transportation benefits; floating paid holidays; 25 vacation days; 80 hours sick time; 10 volunteer hours; and 10 personal days. There’s a cell phone stipend of $75/month, along with a $200 for an upgrade every 2 years, as well as a $75/month fitness benefit.

GCfGE is also phasing in a four-day work week that aims to be fully implemented by May 2023.  Salary will not change with the reduction in hours.

We are a values-based, people first organization and recognize that even the best laid plans will have bends in the road. We are committed to continuous growth while understanding that flexibility, adaptation, and grace are a requirement of healthy evolution.

 

ABOUT THE CENTER 

THE GLOBAL CENTER FOR GENDER EQUALITY 

The Global Center for Gender Equality recently spun out of Stanford University, with the desire and intent to create a feminist organization by design. We believe the current systems that underpin modern society were designed to be intentionally exclusive, built for the purpose of keeping power in the hands of a few. To thrive, the world (humanity) is in dire need of redesigned systems that redistribute power in inclusive and equitable ways.

This is our reason for being.

Our Vision: A world where oppressive systems have been replaced by just ones and gender equality is seen, valued and experienced as a basic human right, every day for all.

Our Mission: Disrupt systems that sustain social injustice, translate knowledge into practice, and inspire changemakers in service of advancing gender justice.

OUR VALUES  

Work in Relationship: The future we envision cannot be realized by working in isolation.
Value Wholeness: Bridging disciplines and working across silos to serve the whole human.
Foster Inclusion: We value, engage, listen to, and learn from all voices— particularly those that have been historically excluded from exercising power.
Stretch beyond comfort: We are called to see what we haven’t yet seen, listen for what we don’t know and do better as we learn.
Be Transparent: We foster trust and accountability by being open about our processes, decision-making, practices, challenges, learning and growth edges.

HOW WE SHOW UP  

Curious: Inspired by the possibilities that surface when diverse voices, ideas and perspectives are elevated and come together, we ask: “What if?” and “Why not?”
Brave: We are unapologetic feminists and commit to speak hard truths, sharing and ceding power. We persist, and will adapt when needed, without compromising our principles.
Humble: Since we are working in emergent spaces, we know that new solutions will not always be clear and may not always be ours to find.
Trustworthy: We pledge to be true to our commitments, be honest in our relationships and hold ourselves accountable to a diverse array of stakeholders.
Self-Assured: We are clear about our vision and hold an open mind about the roles we can play, always asking, “how can we use our power wisely in service of what is needed?”

Explore other open positions at the Global Center for Gender Equality on our Careers page. If you have questions about this position, please email [email protected].