Legal Administrative Assistant

Position Summary

The Pennsylvania Coalition Against Rape is hiring an Administrative Assistant for the Legal Department. The Legal Administrative Assistant will have exceptional administrative skills. The Legal Administrative Assistant is expected to work comfortably under pressure with tight deadlines in a fast-paced environment. The Legal Administrative Assistant is a professional who will support the paralegal and lawyers in a legal environment. During most work weeks, this is a hybrid position requiring in office attendance 3 days per week.

 

Values Statement

PCAR understands sexual violence as a social justice issue and works to prevent and respond to sexual violence within this framework. We are committed to nurturing a workplace that is affirming, inclusive, and respectful of all people and the ways in which they identify across race, class, ability, gender, sexual orientation, age, and other characteristics.

 

Qualifications and Responsibilities

To ensure success, the Legal Administrative Assistant should be detail oriented, exercise sound judgment and must have exceptional written and verbal communication skills with a keen interest in providing purposeful support to lawyers and the paralegal. Top candidates will be familiar with key legal principles, give attention to details and possess incredible accuracy and excellent time management skills. Candidates for this position should possess the following skills and abilities:

• Welcomes guests and clients by greeting them in person or on the telephone; answering phone calls, taking notes/messages or directing inquiries. Assisting clients in a trauma-informed manner.
• Maintain and update inventories of contact details.
• Facilitate the meeting of deadlines by keeping multiple agendas and providing timely reminders.
• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics; coordinating case preparation.
• Conserves attorneys time by reading, reviewing, verifying, and routing correspondence, reports and legal documents; drafting letters and documents; collecting and analyzing information; initiating telecommunications; organizing client conferences, and attorney meetings; scheduling couriers, court reporters, expert witnesses, and other special functions; coordinating preparation of charts, graphs, and other courtroom visuals.
• Maintains attorney calendar by planning and scheduling conferences, teleconferences, dispositions, and travel; recording and monitoring court appearance dates, pleadings, and filing requirements; monitoring evidence-gathering; anticipating changes in litigation or transaction preparation requirements. Maintains office supplies by checking stocks; placing and expediting orders; evaluating new products.
• Updates job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations.
• Enhances department and organization reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.
• Communicates with attorneys to obtain information, follow instructions, following-up on delegated assignments; knowing when to act and when to refer matters to the attorney.
• Completes conflicts checks for survivors requesting legal assistance.
• Completes general administrative assignments as needed for PCAR through participation in the office administration team and at the direction of the Office Manager or other staff.

 

Salary

$35,000 to $40,000

 

To Apply

PCAR offers a competitive salary and benefits package. Qualified candidates are encouraged to apply online at https://pcar.org/ by July 31, 2023. Complete job description available on our website.

 

Who We Are

Founded in 1975, The mission of the Pennsylvania Coalition Against Rape is to work to eliminate all forms of sexual violence and to advocate for the rights and needs of victims of sexual assault. PCAR partners with a network of rape crisis programs to bring help, hope, and healing around issues of sexual violence to the Commonwealth of Pennsylvania. PCAR:

• Assures that communities have access to quality victim services and prevention education by providing funding, training, materials, and assistance to a network of rape crisis centers that serve all of Pennsylvania’s 67 counties.
• Provides resources and training on sexual assault-related issues to professionals across PA.
• Promotes public policies that provide protections and services to victims of sexual violence, hold offenders accountable, enhances community safety, and works with media to increase public awareness, access to accurate information, and ethical reporting practices.
• Operates the National Sexual Violence Resource Center (NSVRC), which identifies, develops, and disseminates resources regarding all aspects of sexual violence prevention and intervention. NSVRC is the leading nonprofit in providing information and tools to prevent and respond to sexual violence. NSVRC translates research and trends into best practices that help individuals, communities and service providers achieve real and lasting change. NSVRC also works with the media to promote informed reporting.

 

Equal Employment Opportunity Commission

The Pennsylvania Coalition Against Rape and The National Sexual Violence Resource Center provide equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics.