RFP: Proofreaders

MOVEON REQUEST FOR PROPOSALS: PROOFERCORPS

MoveOn Overview:

MoveOn is the largest rapid response political campaigning organization in the United States. We wield independent political power by bringing millions together to take action and mobilize for a just society where everyone can thrive.

For more than a generation, MoveOn has been the home base for millions of people who refuse to accept the status quo and are moved to take action for progress. We have consistently been a bulwark against the radical right, channeling our voices to end wars, protect democracy, and advance justice for all.

Project title: ProofersCorps, MoveOn’s team of proofreaders

Project begins: May 11, 2026

Project length: Ongoing. Any hours given in a scope of work are an estimate and MoveOn does not guarantee a specific number of hours to its contractors.

Project Overview: MoveOn is expanding its ProofersCorps—a team of independent contractors responsible for proofreading and quality-checking all external communications produced by MoveOn. ProofersCorps members play a critical role in ensuring that MoveOn’s messaging is accurate, consistent, and polished before it reaches millions of supporters and the public.

This is a flexible, remote engagement. Proofers are not required to be available at set hours; instead, they work on assignments based on their own availability. However, when a proofer accepts an assignment, they are expected to complete it quickly, as MoveOn’s communications are often time-sensitive.

All proofers must pass a rigorous skills assessment prior to onboarding, demonstrating proficiency in English grammar and usage, AP Stylebook guidelines, and basic fact-checking.

RFP submission date: Please submit to [email protected] by midnight on May 1, 2026 and put PROOFERSCORPS in the subject line.

Scope of work: ProofersCorps members will be expected to:

Proofread a range of external MoveOn communications, including emails, text messages, social media posts, videos (scripts and captions), and presentations, ensuring each is accurate, error-free, clear, and consistent.
Apply AP style and MoveOn’s own style guidelines to all assigned materials, flagging and correcting any deviations in style as well as grammar, punctuation, spelling, usage, and factuality.
Complete assigned proofs in a timely manner. Given the rapid-response nature of MoveOn’s work, proofers must turn around assignments quickly once accepted.
Use Slack and Google docs proficiently.
Maintain confidentiality of all pre-publication materials reviewed as part of this engagement.

Works closely with: Our lead proofer and MoveOn’s Digital Member Experience team, as well as individual staff requesting proofs.

Proposal submissions: Please submit a resume and a proposal which includes the following information below:

Background: Name, title and contact information.

Experience: Tell us about your relevant experience. A resume may be submitted in lieu of this section if your relevant experience appears within your resume.

Approach: In two pages or less, Please tell us how you would approach the above scope of work.

Equity: Please explain whether and how you/your firm has advanced the values of equity, diversity, and inclusion within the firm, and state how that is reflected in the leadership ownership, and work of the firm.  Please share how you will center equity in your work for this project.

Location: RFP is open to individuals/firms based in the contiguous U.S.

Cost and availability: MoveOn pays $40/hour for all ProofersCorps work. Please confirm your availability and describe any limitations, including days and hours you typically expect to be available and the volume of work you are and are not able to accept. Note that MoveOn’s team works outside of standard business hours and availability in evenings and weekends is a plus.

References: Past clients (3) that MoveOn may reach out to as references, with contact info.

Most-favorable terms:

MoveOn reserves the right to make an award without further discussion of the proposal submitted. Therefore, the proposal should be submitted initially on the most favorable terms that the vendor could propose. There will be no best-and-final-offer procedure. MoveOn does reserve the right to contact a vendor for clarification of its proposal.
The vendor should be prepared to accept this request for proposal for incorporation into a contract resulting from this request for proposal. Contract negotiations may incorporate some or the vendor’s entire proposal. It is understood that the proposal will become a part of the official procurement file on this matter without obligation to MoveOn.
No obligation to contract

This request for proposal does not obligate MoveOn to contract for services specified herein.

 

Rejection of proposals

MoveOn reserves the right at its sole discretion to reject any and all proposals received without penalty and not to issue a contract as a result of this request for proposal.

 

Nondiscrimination

The vendor will adopt and disseminate a policy that the vendor, in employment, recruitment, selection, compensation, benefits, promotion, demotion, layoff, termination, and all other terms and conditions of employment will not discriminate on the basis of race, color, creed, age, sex, national origin, ethnic identity, physical or mental disability, veteran status, marital status, economic status, religion, sexual orientation, gender identity, or any other legally protected basis.